People Operations Associate

Join Our Team as a People Operations Associate

At Spectrum One, we are looking for a People Operations Associate to help manage our HR and administrative tasks. You will play a key role in ensuring our people processes run smoothly and contribute to a positive team culture.

About the Role

This position is essential for supporting our day-to-day operations. You will handle everything from managing timesheets and employee benefits to maintaining a welcoming office environment. We are seeking someone who is organized, proactive, and enjoys working in a dynamic, remote-first team.

What You'll Do

Timekeeping & Client Billing

• Consolidate semi-monthly timesheets for payroll and monthly timesheets for client billing, ensuring 100% accuracy.
• Monitor weekly employee work logs to track resource allocation and report variances.
• Manage employee leave and overtime requests, secure manager approvals, and update the Leave Management Tracker.
• Provide updated leave usage and balance reports to department team leads monthly.
• Send notifications regarding upcoming Philippine and US holidays.

Benefits Administration

• Coordinate with the HMO provider regarding new enrollments, renewals, deletions, and card concerns.
• Address employee inquiries regarding HMO benefits.
• Organize company health initiatives, such as vaccination drives and physical examinations.

HR & Administrative Support

• Facilitate the probationary evaluation process, including collecting performance reviews and preparing regularization memos.
• Process Certificate of Employment requests within 48 hours.
• Ensure compliance with government requirements related to employee records.

Employee Engagement & Communications

• Design and post internal communications for employee milestones via Slack.
• Collaborate on organizing quarterly Health and Wellness programs.
• Update the team about holiday schedules and consolidate team availability during holidays.
• Act as a liaison between department managers and team members regarding operational concerns.

Office Facilities Management (Hybrid/On-site Component)

• Conduct weekly visits to the office to ensure a clean and safe workspace.
• Perform routine checks on office equipment and facilities.
• Inventory and restock office supplies and pantry consumables.
• Coordinate with building administration for cleaning and repairs.

What We're Looking For

• Open to fresh graduates! Previous experience in an administrative or HR role is a plus, but not required.
• Proficient in MS Office and familiar with Google Workspace.
• Experience with timekeeping software or HRIS is a strong plus.
• Basic graphic design skills for internal company announcements.
• Excellent time management skills and the ability to prioritize effectively.
• Attention to detail, especially with timesheets and data.
• Strong written and verbal communication skills.
• Ability to work independently and visit the office once a week.

Work Schedule

• Flexible Hours: You manage your own time based on output and deliverables.
• Core Overlap: Must be available between 10:00 PM to 2:00 AM PH time for collaboration and meetings.

What We Offer

• Top-of-Market Compensation: Competitive salary with annual performance-based bonuses.
• HMO: Full medical coverage for you and your dependents.
• Annual Summit: A fully-funded company retreat to celebrate our achievements.
• Professional Development Budget: Annual budget for courses, certifications, and conferences.
• Primarily Remote: Work from home with a once-a-week office visit.
• Time Off & Wellness: Generous paid leave policy and mental health support.
• Company-provided laptop and ergonomic workspace equipment.
• Monthly one-on-one check-ins and career coaching with your manager.
• Milestone perks such as birthday and company anniversary treats.

To learn more about us, visit our website at spectrumone.co.